Privacy Notice for Applicants

Last updated: November 2025

1. INTRODUCTION

This Privacy Notice ("Privacy Notice") explains what personal data Volt Technologies Holdings Limited (together with its affiliates referred to as "Volt", "we", "us" and "our") collects about individuals who apply for roles with us (referred to as "you" or "your"). This Privacy Notice tells you what to expect when Volt collects and uses your personal data.

The Volt entity processing your job application is the "controller" in relation to your personal data, which means we decide how to process your personal data and have certain responsibilities in relation to your personal data. This may be Volt Technologies Holdings Ltd, Volt Technologies Ltd, Volt Technologies Sp. Z o.o. or Volt Connect Pty Ltd.

Personal data means any information that can be directly or indirectly related to you.

In this Privacy Notice the term "Data Protection Legislation" means all applicable legislation relating to privacy or data protection in force from time to time, including the EU General Data Protection Regulation ("GDPR") and the GDPR as it forms part of the domestic law of all countries in which we operate. Please note that some privacy rights and obligations may differ in certain locations based on applicable local data protection laws. We have included supplemental information for certain jurisdictions as addendums to this Privacy Notice.

2. HOW IS YOUR PERSONAL DATA COLLECTED?

We collect and process personal data directly from you or which we gather about you during the course of your recruitment process with Volt.

For example, we may collect your personal data through our online candidate portal, CVs or through interviews or other forms of assessment. We will also collect personal data about you from third parties, such as recruitment agencies, publicly available sources (including, but not limited to, LinkedIn), commercial job boards and platforms (including, but not limited to, Workable, Otta, JustJoinIT, InHire and No Fluff Jobs), referees and, where applicable, criminal records and credit reference agencies checks.

Where the personal data we process is collected from you, its provision to us is generally required in order to conduct the recruitment process. For example, if you do not provide us with your contact details, we may not be able to communicate with you about your application. In some cases, it may mean we are unable to continue with your application as Volt will not have the personal data we believe necessary to assess your suitability for the role.

3. THE PERSONAL DATA WE COLLECT

In connection with your application for work with Volt, we will process the following categories of personal data about you:

Candidate Data	Your name, home address, personal email addresses, telephone number, gender and information about your right to work in the relevant jurisdiction (for example, immigration status and proof of ID).
Application Data	Login data to our candidate portal, CV, cover letter, education and qualifications, skills, employment history and references, interview notes and results of capability tests, willingness to relocate, desired salary, interests and aspirations.
Financial Data	Bank account information if we agree to reimburse certain expenses.
Disability Data	Whether or not you have a disability for which we need to make reasonable adjustments during the recruitment process.
Criminal Record Data	Where required or permitted by applicable law, criminal record check results.
Equality and Diversity Data	Where you choose to provide this, equal opportunities monitoring information, including information relating to your race, ethnicity, sexual orientation and religious beliefs.

Under Data Protection Legislation, special categories of personal data include data revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, or trade union membership, as well as genetic data, biometric data, data concerning health or data concerning a person’s sex life or sexual orientation.

Some of the personal data that Volt holds about you (such as Disability Data and Equality and Diversity Data) are deemed special categories of personal data under Data Protection Legislation. Volt will usually only process these special categories of personal data to make reasonable adjustments for you in the recruitment process and for equal opportunities monitoring purposes.

For certain positions, it will be necessary for us to verify the details you have supplied (for example, in relation to your identity, employment history, academic qualifications and professional credentials) and to conduct pre-employment background checks (for example, in relation to previous criminal convictions or financial standing).

The level of checks will depend on your role, in particular whether you will occupy a regulated role, and will be conducted at as late a stage as is practicable in the recruitment process and often only after you have been selected for the position. If your application is successful, we will provide further information about the checks involved and will obtain any necessary consent prior to completing such checks.

We will have in place any appropriate policy documents and safeguards which we are required by law to maintain when processing such information and will inform you in advance of carrying out any such checks.

4. HOW WE WILL USE YOUR PERSONAL DATA

Data Protection Legislation requires that we process your personal data only for purposes that we tell you about and only where we have a lawful basis to do so. The table below sets out the purposes for which we process your personal data, the lawful bases we rely on, and the categories of personal data processed for each purpose.

Purpose of Processing	Lawful Basis of Processing	Personal Data
To carry out recruitment activities (including assessing your skills, qualifications and suitability for the role and communicating with you throughout the recruitment process)	Our legitimate interests (to assess your suitability and manage the recruitment process effectively) Necessary to take steps to enter into a contract with you	Candidate Data, Application Data
To carry out vetting checks, including right to work checks	Necessary to take steps to enter into a contract with you Compliance with a legal obligation	Candidate Data
To carry out criminal record checks where permitted by applicable law	Compliance with a legal obligation With respect to criminal offence data: Necessary for the purposes of carrying out our obligations in connection with employment	Criminal Record Data
To make reasonable adjustments to the recruitment or interview process	Compliance with a legal obligation With respect to special category personal data: Necessary for the purposes of carrying out our obligations in connection with employment and safeguarding your fundamental rights	Disability Data
For equal opportunities monitoring purposes	Our legitimate interests (to manage and monitor diversity, equality and inclusion efforts) With respect to special category personal data: Substantial public interest – equality of opportunity or treatment	Equality and Diversity Data
To contact you about future career opportunities at Volt	Where we have your consent	Candidate Data, Application Data
To improve Volt's recruitment process by obtaining feedback	Our legitimate interests (to improve our recruitment processes)	Candidate Data, Application Data
To reimburse agreed expenses	Our legitimate interests	Financial Data
To establish or defend legal claims, or otherwise protect our business interests or legal rights	Our legitimate interests Compliance with a legal obligation	Candidate Data, Application Data, Disability Data, Criminal Record Data, Equality and Diversity Data

5. WHO DO WE SHARE YOUR PERSONAL DATA WITH?

Who We Share With	Our Reason for Sharing	Personal Data
Third party service providers	To process your application and manage the recruitment process;	Candidate Data, Application Data, Financial Data, Disability Data, Criminal Record Data, Equality and Diversity Data
	To carry out vetting checks, including right to work checks;
	To carry out criminal record checks where permitted by applicable law;
	To obtain feedback from you about the recruitment process.
Our affiliates, subsidiaries and business partners	To process your application and manage the recruitment process	Candidate Data, Application Data, Disability Data, Financial Data, Criminal Record Data, Equality and Diversity Data
Regulators or other authorities	Where required to comply with our legal obligations or to defend or protect our legal rights	Candidate Data, Application Data, Disability Data, Financial Data, Criminal Record Data, Equality and Diversity Data
Professional advisers (such as accountants, lawyers or auditors)	Where required to comply with our legal obligations or to defend or protect our legal rights	Candidate Data, Application Data, Disability Data, Financial Data, Criminal Record Data, Equality and Diversity Data
Third parties as part of a corporate transaction	As part of a corporate transaction, for example where it is proposed that we merge with or be acquired by another business	Candidate Data

6. AUTOMATED DECISION-MAKING

You will not be subject to decisions that will have a significant impact on you based solely on automated decision-making, including profiling.

7. OVERSEAS TRANSFERS OF YOUR PERSONAL DATA

We may transfer your personal data to a recipient based in a country outside of the UK and/or European Economic Area ("EEA"). Where we do so, we will ensure that such transfer is in accordance with our obligations under Data Protection Legislation.

For example, this may involve transferring your personal data to a jurisdiction deemed to provide an adequate level of protection of your personal data by the UK and/or European Commission. Other times, the recipient may be in a jurisdiction which has less stringent laws relating to personal data. In these circumstances, Volt will put in place appropriate safeguards to ensure that your personal data remains adequately protected, which may include entering into appropriate standard contractual clauses with the recipient of the data such as the International Data Transfer Agreement or the EU Standard Contractual Clauses alongside, where applicable, the UK Addendum to the EU Standard Contractual Clauses.

If you would like more details about the safeguards we rely on, please contact us using the details below.

8. HOW LONG DO WE KEEP YOUR PERSONAL DATA?

Volt will only keep your personal data for as long as it is required for the recruitment process and for a period thereafter. We retain your data for this period as we think may be required to defend or enforce our legal rights (for example, so that we can show, in the event of a legal claim, that we have not discriminated against you on prohibited grounds and that we have conducted the recruitment exercise in a fair and transparent way). However, generally if your application is unsuccessful we typically keep your personal data for 12 months after we have told you our decision.

9. YOUR RIGHTS IN CONNECTION WITH PERSONAL DATA

Under certain circumstances, by law you have the right to:

Request access to your personal data (commonly known as a "data subject access request"). This enables you to receive a copy of the personal data we hold about you and to check that we are lawfully processing it.
Request correction of the personal data that we hold about you. This enables you to have any incomplete or inaccurate information we hold about you corrected.
Request erasure of your personal data. This enables you to ask us to delete or remove personal data where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your data where you have exercised your right to object to processing (see below).
Object to processing of your personal data where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground. You also have the right to object where we are processing your data for direct marketing purposes.
Request the restriction of processing of your personal data. This enables you to ask us to suspend the processing of personal data about you, for example if you want us to establish its accuracy or the reason for processing it.
Request the transfer of your personal data to another party. If you want to review, verify, correct or request erasure of your personal data, object to the processing of your personal data, or request that we transfer a copy of your personal data to another party, please contact us at dpo@volt.io.
Where we have asked for your consent, you may withdraw consent at any time. If you ask to withdraw your consent to Volt processing your data, this will not affect any processing which has already taken place at that time.

These rights may be limited, for example if fulfilling your request would reveal data about another person, or if you ask us to delete information which we are required by law or have compelling legitimate interests to keep.

If you wish to exercise any of these rights, please contact people_operations@volt.io.

Any request for your personal data must be in writing and we will respond within any time limits provided for in Data Protection Legislation.

10. RIGHT TO COMPLAIN

You also have the right to complain to the regulator about Volt's information rights procedures. In the UK, the relevant regulator is the ICO and you can make your complaint via the ICO's website here. Alternatively, where you are in the EU, you may contact our lead Supervisory Authority - the UODO - and you can make your complaint via their website here. Where you are in Brazil, you may contact the ANPD using the contact details listed in the Brazil Addendum. Where you are in Australia, you may contact the Office of the Australian Information Commissioner using the contact details listed in the Australia Addendum.

We would, however, appreciate the chance to deal with your concerns directly so please contact us in the first instance.

11. CHANGES TO THIS PRIVACY NOTICE

We reserve the right to update this Privacy Notice at any time, and any changes we make will be posted to this page. Once you have begun your application, we will provide you with a new privacy notice when we make any substantial updates. We may also notify you in other ways from time to time about the processing of your personal data.

12. CONTACT US

If you have questions about this Privacy Notice or wish to contact us for any reason in relation to our personal data processing, please contact us at dpo@volt.io.

Addendum 1: Australia Addendum - Job Applicants Privacy Notice

Last updated: May 2024

1. APPLICABILITY

This Australia Addendum ("Australia Addendum") supplements Volt Technologies Holdings Limited's ("Volt", "we", "us" and "our") Job Applicants Privacy Notice ("Privacy Notice"), to the extent that the Privacy Act 1988 (Cth) ("Australian Privacy Act") applies in relation to our processing of personal data. In case of any inconsistencies between this Australia Addendum and the Privacy Notice, this Australia Addendum prevails.

More detailed information about how Volt handles personal data is set out in our Privacy Policy, available here.

2. PERSONAL DATA UNDER THE AUSTRALIAN PRIVACY ACT

In this Australia Addendum and in the Privacy Notice, in relation to the processing of personal data governed by the Australian Privacy Act, "personal data" has the same meaning as "personal information" as defined in the Australian Privacy Act.

The concept of a "controller" does not exist under the Australian Privacy Act.

3. SHARING OF PERSONAL DATA OVERSEAS

We generally collect and store your personal data in Australia and the EEA. However, we may share your personal data with our service providers and related bodies corporate located overseas, including in the United Kingdom, Netherlands, Poland, Germany and [insert].

We only ever share your personal data outside of Australia where we are permitted to do so under applicable personal data protection laws. Generally this means we will take reasonable steps to ensure your personal data is treated securely and in accordance with applicable privacy laws, or with your consent.

4. HOW TO ACCESS OR SEEK CORRECTION TO YOUR PERSONAL DATA

Some of the rights set out in the Privacy Notice only apply under the GDPR or other foreign privacy laws, and do not apply under the Australian Privacy Act.

However, you are entitled to request access to any of your personal data that we collect, or to request that any of the personal data that we hold about you is corrected. To make such a request, please contact us at dpo@volt.io.

We may decline your request to access or correct your personal data in certain circumstances in accordance with the Australian Privacy Act. If we do decline your request, we will provide you with a reason for our decision.

5. HOW TO MAKE AN ENQUIRY OR COMPLAINT ABOUT THE HANDLING OF YOUR PERSONAL DATA

If you have any questions or concerns about this Australia Addendum or how we have handled your personal data, you may contact us at dpo@volt.io.

Please also contact us if you have a complaint about privacy. If you make a complaint about privacy, the following will occur:

No.	Step
1.	We will first consider your complaint to determine whether there are simple or immediate steps which can be taken to resolve it. We will generally respond to your complaint within a week.
2.	If your complaint requires more detailed consideration or investigation: we will acknowledge receipt of your complaint within a week and endeavour to complete our investigation into your complaint promptly; and we may ask you to provide further information about your complaint and the outcome you are seeking.
3.	We will then typically gather relevant facts, locate and review relevant documents and speak with the individuals involved.
4.	In most cases, we will respond to your complaint within 30 business days from when we receive your complaint. If the matter is more complex or our investigation may take longer, we will let you know.

If you are not satisfied with our response to a complaint, or you consider that we may have breached the Australian Privacy Act (including the Australian Privacy Principles), you are entitled to make a complaint to the Office of the Australian Information Commissioner (the Australian privacy regulator).

The Office of the Australian Information Commissioner can be contacted by telephone on 1300 363 992, or you can fill out this form to make a complaint about our handling of your personal data. Full contact details for the Office of the Australian Information Commissioner can be found online here.